The wedding catering timeline

By the kitchen office, RASA · Published 30 Aug 2026 · Bangalore & Bengaluru

For a Bangalore wedding, book the caterer 6–12 months out for peak dates, hold the tasting at 3–4 months, fix the menu and the guaranteed count at 6–8 weeks, confirm the venue's outside-caterer rules and the counter floor plan at 4 weeks, give the final count 72 hours before, and expect the kitchen to start at 3 am on a muhurtham morning. The reception counters open when the couple arrive, not when the caterer is ready.

12–6 months out

Enquire with the date, the expected count and the venue if you have one. A first menu and per-plate figure come back, usually the same day; the date is held against an advance.

4–3 months

The tasting, cooked by the chefs who will cook the wedding. Menu changes made here. The venue's outside-caterer rules and levy confirmed, in writing, from the venue.

8–6 weeks

Menu fixed for each function. Guaranteed count set, buffer agreed, staff ratio and counter list on the quote. Dietary lines — Jain, satvik, non-vegetarian — mapped to counters and servers.

4 weeks

Floor plan drawn with the venue and the decorator: buffet, counters, dessert table, water stations, the dining hall's turnaround for a leaf lunch.

72 hours

Final count. Purchases made against it; seafood and fresh produce on the morning.

The day

Tiffin seat at 3 am for a muhurtham morning. Leaf lunch in waves timed to the mantapa. Counters open when the couple arrive. The last wave is cooked last. The kitchen leaves when the venue is clear.

Questions people ask

When should I book a caterer for a Bangalore wedding?

Six to twelve months ahead for November–February and the April–May muhurtham weeks; three months is usually enough for off-season dates.

When do I give the final guest count to the caterer?

Seventy-two hours before the event, with the guaranteed count set six to eight weeks earlier as the floor.

Get a menu and a per-plate quote, usually the same day

Date, head count, the cuisines you have in mind. Enough for the first reply to carry a menu and a number rather than a brochure.

What happens after you send the ticket

A written reply, usually the same day. A first menu built for your occasion, the per-plate figure it comes to, and the two or three questions we need settled before the number is firm.
A tasting. For weddings and events of size we cook the shortlist for you before you sign. Each cuisine on the menu is cooked by the chef who will cook it on the day.
The plan for the day. Counters, service staff, timings against your muhurtham or your agenda, and the venue's rules on outside catering, checked with the venue by us.